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Procure to Pay


In order to maintain great relationships with vendors making sure that everyone gets paid on time is a vital role. The role of the accounting department includes keeping an eye on opportunities to save money, for example, determining if there are discounts or incentives available for paying certain vendors more quickly. At the very least, AP should be scheduled to assure that the least amount of money has to go out per payment, i.e., no late payment charges

The Procurement Process Cycle

Major Pain points faced by Companies are

  • Delay in Payment to Vendors
  • Error of Judgement while deducting TDS on Vendor Payments
  • Absence of Real time status about pending Bills
  • Absence of real time tracking of unposted Bills
  • Incorrect payments to vendors
Scope of our services

  • Checking of documents received on various parameters i.e. P.O. terms, Service tax Credit etc. through a checklist
  • Correct deduction of withholding tax i.e. TDS, Work Contract Tax
  • Bill wise recording in the accounting software along with detailed narration.
  • Profit/Cost center wise recording of expenses
  • Processing of bills for payment as per agreed credit period based on complete documentation
  • Generation of various reports i.e. Aging Schedule, Bill wise outstanding report
  • Employ checks and balances to ensure internal control
  • Contractual staff payment and taxation compliance there on
  • Updation of masters relating to accounts payable
  • Keeping track of validity of agreements
  • Preparation of audit schedules and other desired details
Reports related to Accounts Payable

  • Ageing schedule
  • Real-time access to pending bills along with reasons
  • Master provisioning report for making and reversal of provisions
  • Bill wise outstanding report of vendors
  • Report about vendors whose agreement/contract are about to expire
To see how Ledger can help you in , get in touch with us at contact@ledger.in or call us at 080-41692691 or Click here

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